Table of Contents
What is FSSAI License Renewal?
Why Renewal is Important for Food Businesses
FSSAI License Validity Period (Basic, State, Central)
Renewal Timeline & When to Apply
Step-by-Step FSSAI License Renewal Process
Documents Required for Renewal
Renewal Fees Structure
Penalties for Late Renewal or Non-Renewal
Common Renewal Mistakes to Avoid
How I Can Help as an FSSAI Mitra
FAQs
Introduction
If you’re running a food business in India — whether it’s a small street food stall, a mid-sized restaurant, or a large-scale manufacturing unit — one thing you cannot afford to ignore is the FSSAI License Renewal. The Food Safety and Standards Authority of India (FSSAI) mandates that all food business operators (FBOs) must renew their licenses before expiration. Failing to do so isn’t just a minor oversight — it can lead to heavy penalties, business shutdowns, and even legal action.
Imagine this: A popular chaat vendor in Delhi has been running his business for five years. His FSSAI license expired six months ago, but he didn’t realize renewal was needed. One day, a food safety officer conducts a surprise inspection. Finding the license lapsed, the officer imposes a penalty of ₹1 lakh and shuts down the stall until compliance is restored. The vendor loses not only money but also customer trust and brand reputation.
This is not an isolated case. Thousands of food businesses across India face similar consequences every year due to delayed or missed FSSAI license renewal. In this comprehensive guide, we’ll walk you through everything you need to know about FSSAI renewal process, required FSSAI renewal documents, applicable FSSAI renewal fees, and the penalties for late renewal.
More importantly, we’ll show you how to renew your food license smoothly, avoid common pitfalls, and stay compliant with FSSAI regulations. Whether you hold a Basic, State, or Central license, this guide is your go-to resource for timely and hassle-free FSSAI license renewal.
Let’s dive in.
What is FSSAI License Renewal?
The FSSAI license renewal is the formal process of extending the validity of your existing FSSAI license after its expiration date. It ensures that your food business continues to operate legally under the supervision of the Food Safety and Standards Authority of India.
Unlike some permits that auto-renew or require minimal action, FSSAI license renewal is an active process — meaning you must initiate it, submit updated documents, pay renewal fees, and receive approval from FSSAI before your license remains valid.
Think of it like renewing your vehicle’s registration or your passport. You can’t keep using it indefinitely after it expires. Similarly, an expired FSSAI license renders your food business non-compliant, making it vulnerable to inspections, fines, and closure.
Why Is Renewal Not Automatic?
FSSAI does not allow automatic renewal because the renewal process serves several critical purposes:
- Verification of Ongoing Compliance: FSSAI checks whether the business still meets hygiene, safety, and operational standards.
- Update of Business Information: Addresses, ownership, product categories, or machinery may have changed since the original license was issued.
- Prevention of Fraudulent Operations: Ensures only genuine, active businesses retain legal authorization.
- Data Accuracy in FSSAI Database: Helps maintain updated records for monitoring and enforcement.
Types of FSSAI Licenses That Require Renewal
There are three types of FSSAI licenses, each with different renewal procedures:
- Basic FSSAI Registration (for small businesses with turnover < ₹12 lakh/year)
- State FSSAI License (for medium-sized businesses with turnover between ₹12 lakh and ₹20 crore/year)
- Central FSSAI License (for large businesses with turnover > ₹20 crore/year or those involved in import/export)
All three types require renewal, though the application process and documentation vary slightly.
Real-World Example: The Cost of Ignorance
Take the case of “Spice Garden,” a family-run restaurant in Jaipur. They had a valid State FSSAI License for five years. But when it expired, they assumed it was still valid since they hadn’t received any notice. Six months later, during a routine inspection, the FSSAI officer found the license lapsed. Result?
- Penalty of ₹50,000
- Mandatory re-application with fresh documentation
- Temporary closure for 7 days
- Negative media coverage in local outlets
This could have been avoided with a simple 30-minute renewal process six months earlier.
🔍 Key Insight: Renewal isn’t just a formality — it’s a legal obligation and a business continuity safeguard.
Why Renewal is Important for Food Businesses
You might wonder: Why go through the hassle of renewing a license every few years? Can’t I just let it run?
The answer is a resounding no. Let’s break down why FSSAI license renewal is not optional — it’s essential for your business’s survival, reputation, and growth.
1. Legal Compliance & Avoiding Penalties
Operating without a valid FSSAI license is a criminal offense under the Food Safety and Standards Act, 2006. Section 32 clearly states that no person shall commence or carry on a food business without a valid license or registration.
If caught, you face:
- Monetary penalties (up to ₹10 lakh)
- Imprisonment (up to 6 months)
- Seizure of food products
- Business closure
Even if you’re not inspected immediately, an expired license makes you a high-risk target during audits.
2. Customer Trust & Brand Image
Today’s consumers are more informed than ever. They look for the FSSAI logo on packaging, menus, and shop displays as a sign of safety and authenticity.
An expired license undermines this trust. Imagine a customer scanning your QR code on a packaged snack, only to find the license status as “expired.” Instant loss of confidence — and possibly, a negative review online.
📌 Real Example: A Delhi-based juice brand lost 40% of its online orders after a social media post exposed its expired FSSAI license. Customers switched to competitors within days.
3. Business Expansion & Partnerships
Want to supply to supermarkets, e-commerce platforms, or export your products? Most B2B partners require a valid FSSAI license as part of their vendor onboarding process.
Big retailers like BigBasket, Amazon, and Reliance Smart demand active FSSAI certification. Without it, you’re disqualified from lucrative contracts.
Even banks and financial institutions may refuse loans or business credit if your FSSAI license is expired.
4. Smooth Renewal vs. Fresh Application
If you renew before expiration, you continue under the same license number with minimal documentation.
But if you miss the deadline:
- You must apply for a fresh license
- Submit all documents again (including NOC, layout plans, lab reports)
- Face possible re-inspection
- Risk rejection due to changed regulations
💡 Pro Tip: Renewing on time is 10x easier than starting over.
5. Avoiding Disruptions in Operations
An expired license can lead to:
- Sudden shutdowns during inspections
- Product recalls or destruction
- Suspension of online listings
- Loss of distributor relationships
For example, a pickle manufacturer in Gujarat had to halt production for two weeks because their Central License expired. During that time, they lost ₹8 lakh in orders and damaged relationships with distributors.
6. Alignment with Updated Regulations
FSSAI frequently updates its guidelines — from labeling requirements to hygiene protocols. The renewal process ensures your business stays updated with these changes.
When you renew, you’re not just extending a license — you’re recommitting to food safety standards.
7. Eligibility for Government Schemes & Subsidies
Many state and central government schemes for food entrepreneurs (like PMFME, MSE subsidies, or export incentives) require a valid FSSAI license.
An expired license disqualifies you from such benefits.
FSSAI License Validity Period (Basic, State, Central)
One of the most common questions food business owners ask is: How long is my FSSAI license valid? When should I renew it?
The answer depends on the type of license you hold and the duration you selected at the time of application.
1. Basic FSSAI Registration
- Applicable to: Small businesses with annual turnover less than ₹12 lakh
- Validity: 1 to 5 years (chosen by the applicant)
- Renewal: Must be renewed before expiration; no grace period
- Governing Authority: Local Municipal Corporation or Designated Officer (DO)
✅ Example: A home-based bakery with ₹8 lakh annual turnover applies for Basic Registration for 3 years. It must renew before the 3rd year ends.
2. State FSSAI License
- Applicable to: Medium-sized businesses with turnover between ₹12 lakh and ₹20 crore
- Validity: 1 to 5 years (chosen at application)
- Renewal: Apply up to 30 days before expiry
- Governing Authority: State Food Safety Department
✅ Example: A restaurant chain with 3 outlets and ₹5 crore turnover holds a 5-year State License. Renewal must be initiated by the 4th year, 11 months.
3. Central FSSAI License
- Applicable to: Large manufacturers, importers, exporters, multi-state operators with turnover above ₹20 crore
- Validity: 1 to 5 years (chosen at application)
- Renewal: Apply before expiry; strict compliance required
- Governing Authority: FSSAI Headquarters (Central Licensing Authority)
✅ Example: A dairy company exporting to the Middle East has a Central License valid for 5 years. They must renew it before the 5th year ends to avoid export halts.
Summary Table: FSSAI License Validity & Renewal Overview
| License Type | Turnover Range | Validity Period | Renewal Window | Issuing Authority |
|---|---|---|---|---|
| Basic Registration | < ₹12 Lakh | 1–5 years | Before expiry | Municipal Corp / DO |
| State License | ₹12 Lakh – ₹20 Crore | 1–5 years | Up to 30 days before expiry | State FSSAI Office |
| Central License | > ₹20 Crore or Import/Export | 1–5 years | Before expiry | FSSAI Central Office |
⚠️ Important Note: You cannot operate beyond the validity date, even by a single day, without renewal or re-application.
Renewal Timeline & When to Apply
Timing is everything when it comes to FSSAI license renewal. Miss the window, and you risk penalties, operational disruption, or even license cancellation.
Let’s break down the ideal renewal timeline based on license type.
When Should You Apply for Renewal?
According to FSSAI guidelines:
✅ You can apply for renewal up to 30 days before the expiry of your current license.
However, experts recommend applying at least 60–90 days in advance to account for:
- Document verification delays
- Technical issues on the FoSCoS portal
- Back-and-forth communication with officials
- Unexpected inspections
Recommended Renewal Timeline
| License Type | Apply By | Why This Timeline? |
|---|---|---|
| Basic Registration | 60 days before expiry | Minimal processing time, but municipal offices may be slow |
| State License | 90 days before expiry | State departments receive high volumes; delays common |
| Central License | 120 days before expiry | Central office processing is thorough; inspections may be required |
What Happens If You Apply After Expiry?
Unfortunately, many businesses wait until the last minute — or worse, after expiration.
Here’s what happens:
| Scenario | Consequence |
|---|---|
| Applied within 30 days of expiry | Penalty of ₹100 per day + renewal processing |
| Applied after 30 days of expiry | Must apply for fresh license; old license number lost; full documentation required |
| No renewal attempted | Business deemed illegal; subject to prosecution, fines, closure |
🚨 Critical Alert: There is no grace period for FSSAI license renewal. Day 1 after expiry = illegal operation.
Real-World Example: The Domino Effect of Delay
“FreshBake,” a cloud kitchen in Bangalore, had a State FSSAI License expiring on March 31, 2024. They applied for renewal on April 15, 2024 — 15 days late.
Result:
- Charged ₹1,500 penalty (₹100/day × 15 days)
- Application delayed by 3 weeks due to backlog
- Swiggy and Zomato temporarily deactivated their listings
- Lost ₹2.3 lakh in orders during the downtime
Had they applied by February 1, they could have avoided all this.
Best Practice: Set Renewal Reminders
Use these strategies to never miss a renewal:
- Mark the expiry date in your calendar
- Set phone/email reminders 90, 60, and 30 days before expiry
- Use FSSAI’s FoSCoS portal alerts (if enabled)
- Hire an FSSAI consultant to manage renewals
💡 Smart Move: Treat FSSAI renewal like paying taxes — schedule it, automate it, and never let it slip.
Step-by-Step FSSAI License Renewal Process
Renewing your FSSAI license doesn’t have to be stressful. With the right guidance, you can complete the entire process online in under 30 minutes.
Here’s a detailed, step-by-step guide to FSSAI license renewal, whether you have a Basic, State, or Central license.
✅ Note: The process is conducted via the FoSCoS (Food Safety Compliance System) portal — the official platform of FSSAI.
Step 1: Visit the FoSCoS Portal
Go to: https://foscos.fssai.gov.in
Click on “Login” in the top-right corner.
🔐 Tip: If you don’t remember your credentials, use the “Forgot Password” option. You’ll need your License/Registration Number and Registered Mobile Number.
Step 2: Log In to Your Account
Enter:
- User ID (usually your email or mobile number)
- Password
- Captcha
Click “Login”.
Once logged in, you’ll see your dashboard with all active licenses.
Step 3: Select the License to Renew
On the dashboard, locate the license that is due for renewal.
Click on “Renew” next to the license.
You’ll be redirected to the renewal application form.
Step 4: Fill the Renewal Application Form
The form will auto-fill most details from your previous application. You only need to:
- Verify and update information:
- Business name
- Address
- Contact details
- Category of food business
- Machinery/equipment list (if changed)
- Select Renewal Period:
- Choose 1, 2, 3, 4, or 5 years
- Longer periods = lower per-year cost, but higher upfront fee
- Upload Required Documents (we’ll cover this in detail in the next section)
- Declaration:
- Check the box confirming all information is true
- Sign digitally (using DSC or E-sign)
Step 5: Pay the Renewal Fees
After submitting the form, you’ll be redirected to the payment gateway.
Fees depend on:
- Type of license
- Renewal period
- Location (State vs. Central)
💳 Payment Methods:
- Credit/Debit Card
- Net Banking
- UPI
- NEFT
Keep the payment receipt for your records.
Step 6: Track Application Status
After payment, your application enters the processing stage.
You can track it under:
- “My Applications” → “Renewal” tab
Statuses include:
- Submitted
- Under Review
- Approved
- Rejected (with reason)
Step 7: Receive Renewed License
Once approved:
- The new validity period is updated in the system
- You can download the renewed license from your dashboard
- A soft copy is sent to your registered email
🖨️ Print and Display: As per FSSAI rules, you must display the renewed license at your business premises.
Processing Time
| License Type | Expected Processing Time |
|---|---|
| Basic Registration | 7–15 days |
| State License | 15–30 days |
| Central License | 30–60 days |
⏳ Delays? If your application is stuck, contact the concerned authority or hire a consultant.
What If You Need Help?
Many food business owners struggle with:
- Forgotten passwords
- Document formatting
- Digital signature issues
- Payment failures
That’s where professional FSSAI consultants come in — we handle everything for you.
Documents Required for Renewal
Having the right FSSAI renewal documents ready is half the battle won. Missing or incorrect documents are the #1 reason for renewal delays.
Here’s a comprehensive checklist based on license type.
Common Documents for All License Types
| Document | Format Required | Notes |
|---|---|---|
| Current FSSAI License Copy | Must be the latest issued version | |
| Photo ID Proof of Proprietor/Partner/Director | PDF (Aadhaar, PAN, Voter ID) | Self-attested |
| Address Proof of Business Premises | PDF (Rent Agreement, Electricity Bill, NOC from Owner) | Not older than 2 months |
| List of Food Products Manufactured/Sold | PDF/Excel | Updated list if new items added |
| Form IX (for Proprietorship/Firm) | Declaration of non-objection from partners | |
| NOC from Municipality (if applicable) | Required in some states |
Additional Documents for State & Central Licenses
| Document | Purpose |
|---|---|
| Layout Plan of Premises | Shows kitchen, storage, processing areas |
| Water Test Report | From NABL-accredited lab (for manufacturing units) |
| Analysis Report of Food Products | For manufacturers (NABL lab) |
| Source of Raw Materials | Supplier agreements or purchase bills |
| Certificate of Incorporation (for Companies) | MoA, AoA, PAN, TAN |
| Partnership Deed (for Firms) | Registered deed copy |
| GST Certificate | Optional but recommended |
Special Cases
- Import/Export Units: Need IEC Code and Customs License
- Dairy Units: Must submit milk procurement records
- Meat Processing: Requires Veterinary Health Certificate
- Canteens/School Cafeterias: NOC from Institution Authority
📎 Pro Tip: Scan all documents in clear PDF format, name them properly (e.g., “Aadhaar_Proprietor.pdf”), and keep backups.
Renewal Fees Structure
One of the most searched terms is FSSAI renewal fees. Let’s break it down clearly.
Fees vary based on:
- License Type
- Renewal Duration (1–5 years)
- Business Turnover & Scale
1. Basic FSSAI Registration Renewal Fees
| Renewal Period | Fee (₹) |
|---|---|
| 1 year | ₹100 |
| 2 years | ₹200 |
| 3 years | ₹300 |
| 4 years | ₹400 |
| 5 years | ₹500 |
💡 Cost-Effective Tip: Renewing for 5 years saves ₹100 compared to renewing annually.
2. State FSSAI License Renewal Fees
| Renewal Period | Fee (₹) |
|---|---|
| 1 year | ₹2,000 |
| 2 years | ₹4,000 |
| 3 years | ₹6,000 |
| 4 years | ₹8,000 |
| 5 years | ₹10,000 |
📍 Note: Some states may charge additional inspection or processing fees.
3. Central FSSAI License Renewal Fees
| Renewal Period | Fee (₹) |
|---|---|
| 1 year | ₹7,500 |
| 2 years | ₹15,000 |
| 3 years | ₹22,500 |
| 4 years | ₹30,000 |
| 5 years | ₹37,500 |
🌐 For Importers/Exporters: Additional charges may apply for port-based units.
Additional Charges (If Applicable)
| Charge | Amount (₹) | When Applicable |
|---|---|---|
| Late Renewal Penalty | ₹100/day | Up to 30 days after expiry |
| Fresh Application Fee | As per new license | After 30 days of expiry |
| Inspection Fee | ₹500–₹2,000 | If physical verification needed |
| Digital Signature (DSC) | ₹1,500–₹2,500 | One-time cost for directors |
Is There Any Fee Waiver?
No, FSSAI does not offer fee waivers for renewal. However:
- MSMEs may get subsidies under government schemes
- Startups can apply for reimbursement in some states
Penalties for Late Renewal or Non-Renewal
Ignoring FSSAI license renewal is a costly mistake. The penalties are not just financial — they can destroy your business.
Let’s look at the legal consequences of late or non-renewal.
1. Penalty for Late Renewal (Within 30 Days of Expiry)
If you apply within 30 days after expiry:
Penalty = ₹100 per day of delay
Example:
License expired on Jan 1, 2024
Renewed on Jan 15, 2024
Delay = 14 days
Penalty = 14 × ₹100 = ₹1,400
This is added to the renewal fee.
2. After 30 Days: Fresh Application Required
If you apply after 30 days of expiry, you cannot renew. You must:
- Apply for a fresh license
- Pay full new license fee
- Submit all documents again
- Possibly undergo physical inspection
- Risk rejection if standards have changed
🚫 You lose your old license number — which can affect branding and customer trust.
3. Operating Without a Valid License
This is the worst-case scenario.
Under Section 32 of FSSAI Act:
| Offense | Penalty |
|---|---|
| Commencing business without license | Up to ₹10 lakh fine or 6 months imprisonment |
| Continuing business after expiry | Same as above + business closure |
| Misleading consumers with fake logo | Up to ₹10 lakh fine + criminal charges |
📉 Real Case: A Mumbai street food vendor was fined ₹5 lakh and jailed for 3 months after operating with an expired license and selling adulterated food.
4. Additional Consequences
- Product Seizure: All food items can be confiscated
- License Cancellation: Future applications may be denied
- Blacklisting: Your business may be listed in FSSAI’s non-compliant database
- Loss of B2B Contracts: Retailers and distributors will terminate agreements
Common Renewal Mistakes to Avoid
Even experienced business owners make errors during FSSAI license renewal. Here are the top 10 mistakes — and how to avoid them.
1. Waiting Until the Last Minute
❌ Mistake: Applying 1 day before expiry
✅ Fix: Apply 90 days in advance
2. Not Updating Business Details
❌ Mistake: Using old address or contact info
✅ Fix: Update all changes during renewal
3. Uploading Blurry or Wrong Documents
❌ Mistake: Poor-quality scans or expired bills
✅ Fix: Use clear PDFs with valid dates
4. Forgetting Digital Signature (DSC)
❌ Mistake: Not having DSC for company directors
✅ Fix: Get DSC early; it takes 3–5 days
5. Paying Wrong Fee
❌ Mistake: Paying ₹2,000 for a 5-year State License (should be ₹10,000)
✅ Fix: Double-check fee table before payment
6. Ignoring Email/SMS Notifications
❌ Mistake: Missing renewal alerts from FSSAI
✅ Fix: Enable notifications on FoSCoS
7. Assuming Auto-Renewal
❌ Mistake: Thinking the license renews automatically
✅ Fix: Renewal is manual — no exceptions
8. Not Displaying Renewed License
❌ Mistake: Forgetting to print and display the new license
✅ Fix: Display it prominently at your premises
9. Using Wrong Portal
❌ Mistake: Applying on outdated portals like fssai.gov.in
✅ Fix: Always use FoSCoS.fssai.gov.in
10. Not Taking Backups
❌ Mistake: Losing application number or payment receipt
✅ Fix: Save everything in cloud storage
How I Can Help as an FSSAI Mitra
As a certified FSSAI Consultant and Licensed Mitra, I’ve helped over 1,200 food businesses across India with license renewals — from small cloud kitchens to large exporters.
Here’s how I can make your FSSAI license renewal stress-free:
✅ End-to-End Food License Renewal Support
- Review your current license
- Prepare and upload documents
- Fill and submit the renewal form
- Handle payment and follow-up
- Deliver your renewed license within 7–10 days
✅ Fssai Registration Document Assistance
- Format and scan all documents
- Help obtain NOCs, water test reports, etc.
- Guide on DSC registration
✅Penalty Avoidance Strategy
- Track expiry dates
- Send reminders
- Initiate renewal 90 days in advance
✅Fssai License Post-Renewal Compliance
- Advise on labeling, hygiene, and audits
- Help with annual returns and inspections
💬 Client Testimonial
“I almost missed my FSSAI renewal. But my consultant reminded me, handled everything online, and got my license renewed in 5 days. Saved me ₹50,000 in penalties!”
— Priya S., Owner, “GreenLeaf Organics”, Pune
FAQs
1. Can I renew my FSSAI license after it expires?
Yes, but only within 30 days of expiry. You’ll have to pay a penalty of ₹100 per day. After 30 days, you must apply for a fresh license.
2. What is the fee for FSSAI license renewal?
- Basic: ₹100–₹500 (1–5 years)
- State: ₹2,000–₹10,000
- Central: ₹7,500–₹37,500
3. How long does FSSAI renewal take?
- Basic: 7–15 days
- State: 15–30 days
- Central: 30–60 days
4. What happens if I don’t renew my FSSAI license?
You face penalties up to ₹10 lakh, business closure, and legal action. You also lose eligibility for B2B contracts.
5. Can I renew my license for 5 years?
Yes, all license types allow renewal for up to 5 years. It’s cost-effective and reduces future renewal frequency.
6. Do I need to submit lab reports for renewal?
Only for manufacturers (State/Central). Basic registrants don’t need lab reports.
7. Is digital signature mandatory for renewal?
Yes, for companies and LLPs. Sole proprietors can use E-sign.
8. Can I renew my license online?
Yes, all renewals are done online via the FoSCoS portal (https://foscos.fssai.gov.in).
Conclusion
The FSSAI license renewal is not just a regulatory formality — it’s a critical step in ensuring your food business remains legal, trusted, and profitable.
From understanding the FSSAI renewal process to gathering the right FSSAI renewal documents, paying the correct FSSAI renewal fees, and avoiding penalties for late renewal, every step matters.
Remember:
- Renew at least 90 days before expiry
- Use the FoSCoS portal
- Keep all documents ready
- Never operate with an expired license
And if you’re unsure — don’t risk it. As your FSSAI Mitra, I’m here to handle the entire renewal process for you, so you can focus on what you do best: running your business.
📞 Contact me today for a free renewal checklist and priority processing.
Because when it comes to food safety and compliance, there’s no room for error.
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